How to create a PowerPoint Template

08.01.19  •  #PowerPointTips

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Today, we are getting into a powerful PowerPoint feature that can save you and your co-workers lots of time. Maybe you are already using them, but since almost 70% of PowerPoint users do not, and if you are one of them you are about to learn some important things. Whether you already know about templates or you’ve never heard of them – we are going to teach you everything you need to know and show you the steps to create your own one.

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What is a template and why should I use it?

Now, learn how to create a template by watching our video or reading the steps below.

Video

The Slide Master

The Slide Master is the most important tool for creating templates. You can find it by clicking View in the PowerPoint menu (and then clicking on Slide Master). In the window on the left you will find a couple of slides that do not (yet) have a design. Also, you will see one slide on top that is slightly larger and connected to the other slides with dashed lines. That one is your Slide Master, your “main slide”. Everything you change there will directly affect all the other slides. You can try it out by setting a different background colour for the Slide Master. The other slides will immediately change colours, too.

We use the main slide to pre-set all our important elements. Once we like how it looks, we can go ahead and adjust each individual slide-template. Here’s a list of things you can/should change:

Individual Templates for each Slide-Layout

Once you are finished with your main slide, you can go ahead and adjust the other slide layouts. You may find that some look perfect already – you can leave them as they are. For those who don’t, or if you would just like some different slide designs in your template, here are some useful tips on what you can change:

TIP: You might need another predefined layout (e.g. for slides that give an overview, for “Contact us” slides, …) You can easily create a template for that as well by right clicking in the grey box on the left with all your layouts and then clicking Insert Layout. By right clicking on that new layout you can go to Rename Layout and call it some name that makes sense.
You can treat it like the rest of the layouts and simply adjust it to your needs.

Save your masterpiece and use it for a presentation

When you’re satisfied with how all your layouts look, you can save it by going to File then Save as. Choose the folder you want to save it to and then, instead of saving it as a presentation, save it as PowerPoint Template (*.potx). Close and reopen PowerPoint, click New on the left orange sidebar and then switch from Office to Personal. Your Template should be visible here. Click on it and you’ll be able to create a new presentation with your predefined layouts. Alternatively, if for some reason your template didn’t show up in the start menu OR if you already created a template-less presentation before that you now want to fit into the template, you can open that presentation, go to Design, press the lower arrow at Themes and click Browse for Themes on the bottom. Go to the folder where your template is stored and open it. Your presentation should now adjust to the template.


About the author

Pia Lehner-Mittermaier

Pia works in Marketing as a graphic designer and writer at SlideLizard. She uses her vivid imagination and creativity to produce good content.


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