Compress PowerPoint to reduce the file size

02.12.20  •  #PowerPointTips


Sometimes, the file size of your PowerPoint presentation can get very big. In some cases, that can be annoying, e.g. when trying to send the slides via e-mail, but not being able to do so because the file is too large. Usually, pictures and videos are the reason why presentations become to big. The good news is that this can easily compress pictures and embedded media files by following the steps shown in the video or listed below.



  1. Open your presentation. Go to File in the PowerPoint menu.
  2. Click Save as and then Browse
  3. In the window that opens, click on Tools (right beside Save)
  4. Select Compress Pictures and then choose the resolution you need. The following are available:
    • High fidelity: preserves quality of the original picture
    • HD (330 ppi): good quality for high-definition (HD) displays
    • Print (220 ppi): excellent quality on most printers and screens
    • Web (150 ppi): good for web pages and projectors
    • E-mail (96 ppi): minimize document size for sharing
    • Use default resolution

    To save even more space, you can additionally choose Delete cropped areas of pictures to remove the parts of pictures which you cropped in PowerPoint.

  5. Click OK and then Save

About the author

Pia Lehner-Mittermaier

Pia works in Marketing as a graphic designer and writer at SlideLizard. She uses her vivid imagination and creativity to produce good content.

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