5 ways to insert PDFs into PowerPoint

28.07.2022  •  #PowerPoint #Tutorial

Contents

You are probably familiar with the following problem – you wanted to insert a PDF document into your PowerPoint presentation, but you didn't know exactly how to do it. Inserting PDF files into a PowerPoint presentation is quite simple. Whether with an online converter or directly as a PDF file, we will show you 5 different ways to insert a PDF into a presentation.

    Content

What is a PDF actually?

PDF means Portable Document Format. So simply put, a PDF file is a file that looks the same on any device, no matter what operating system or hardware. This has its advantages, as the original formatting of the author of the PDF is preserved.

So how do you insert a PDF into a presentation?

There isn’t just one way to do it. There are 5 ways to insert a PDF into PowerPoint.

  1. Insert PDF as screenshot
  2. Insert PDF as object
  3. Insert PDF as link
  4. Convert PDF online
  5. Share PDF with participants via SlideLizard

1. Insert PDF as screenshot

A proven method, very simple and easy to implement is to insert the PDF Document as a screenshot.

  1. Open the Snipping Tool (already pre-installed on Windows). Snipping Tool
    Then click on "New" in the upper left corner. Your screen should turn white shortly after. Now you can draw a frame around the important data you need for your presentation.
  2. Save the file as a PNG. save screenshot
  3. Open PowerPoint and go to Insert > Image and select the appropriate file. insert screenshot

2. Insert PDF as an object

Objects have a slightly lower quality, however, this changes as soon as you open them.

  1. Go to Insert > Object > Create from file > Browse. insert object
    browse object
  2. Select the desired file.

Links make working with PDFs quite easy and they are also easy to insert.

  1. Drag a text field where you want the link to the PDF to be placed. insert text field
  2. Go to insert > link and then browse link. position link in powerpoint
  3. Select the desired file at "Existing File or Web page". insert link powerpoint

4. Convert PDF online

There is also the possibility to convert PDFs into slides online. There are free converters online that turn PDFs into PowerPoint slides. Here are some examples we have tested for you. The appearance varies depending on which converter you use.

Name Free? Link to Download Supported operating system
PDF24 Tools Yes Download Windows
Ilovepdf Yes Download MacOs und Windows
Soda PDF online Yes Download Windows


5. Share slides as PDF with your audience

Another way to make a PDF file available to your presentation audience is to share it using SlideLizard LIVE. You can easily send your presentation slides and materials to your audience as a PDF and never have to worry about printing everything out for everyone. It's easy and free.

  1. First download SlideLizard. Here's the Download Link for SlideLizard. The installation is easy, just follow the given instructions.
  2. Login and save your project. Login to SlideLizard
  3. Go to "Connect with SlideLizard".
    Connect with SlideLizard
  4. Share information about your presentation.
  5. In the next step you will find the options to share your slides with your viewers. Share PDF with SlideLizard
  6. Now set your desired settings. Your audience can now download your slides as PDF after or during your presentation (depending on your settings).

FAQ

What is a PDF?

PDF means Portable Document Format. So simply put, a PDF file is a file that looks the same on any device, no matter what operating system or hardware. This has its advantages, as the original formatting of the author of the PDF is preserved.


How to insert a pdf in powerpoint?

  • Insert a screenshot of the PDF
  • Insert PDF as object
  • Insert PDF as link
  • Convert PDF online
  • Share slides with SlideLizard

How to share slides in powerpoint with your audience?

  1. First install SlideLizard.
  2. Open the presentation you wish to share.
  3. Go to "Connect with SlideLizard".
  4. In the next step you will find the options to share your slides with your viewers.
  5. Your audience can now download your slides as PDF after or during your presentation (depending on your settings).

About the author

Johanna Gumpelmeyer

Johanna is a passionate graphic designer and supports the SlideLizard team in the area of marketing and UX design. There she combines her creative streak with technical know-how.



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