We all know the struggle of meticulously designing the slides for our next presentation, giving them an individual touch by using cool custom fonts, just to see that all the work was for nothing because the slides look completely different on the presenting computer. This always happens when the fonts you used for your slides aren't installed, so PowerPoint replaces them with it's default system font. This tutorial works for PowerPoint 2010, 2013, 2016, 2019 and Office 365 on Windows.
|Original PowerPoint||Shared PowerPoint|
|Font: Trashed||Font: Arial (substituted)|
Check out the video, or follow the steps below to embed your fonts directly in the PowerPoint (.pptx) file.
- Go to the File tab and then on Options (it can be found on the bottom left corner of the window).
- In the left column, select the Save tab.
- At the bottom, at Preserve fidelity when sharing this presentation> check Embed fonts in the file. Tip: If you check the option Embed only the characters used in the presentation you can decrease the file size a little bit. However DON'T do that, if other people will edit your presentation afterwards, since they can't edit your text freely. In practice, the achieved size reduction isn't usually worth the downsides.
- Click OK.
Now whenever you save your presentation, all custom fonts are directly embedded into the file so you don't have to worry that it will look wrong on different computers!
Embedding the font still not working
Font creators can define, that a font is non-embeddable, meaning that it's not allowed to package the font with a file. To check if this is the problem with you font, follow these instructions:
- Open the Windows file explorer and go to the folder C:\Windows\Fonts .
- Search for the desired font.
- If you mark the font you can see at the bottom right at Font embeddability whether the font may be embedded. Basically every value except Restricted means that the font can be embedded in other files.
- If possible use OpenType (.OTF) or TrueType (.TTF). OpenType fonts consume the least storage space when embedded in an PowerPoint file.
- Avoid embedding embedding Postscript fonts(.PFB or. PFM). Several users report having trouble opening an Office document that has an embedded Postscript font in it.